You would use this whenever you wanted to start a new list and use the regular field for the rest of your numbered items. The addition of the \r1 switch causes Word to start the sequence counter over at 1. The only difference in the above steps is that the SEQ field you define would look like this: If you are going to have multiple lists in your document, then you can add a second AutoText entry to help with this. Note that the sequence field starts at the beginning of the document and numbers through the whole document, based on the identifier you use. The process described in this tip works best if you have a single list in your document. Note that the number always shows up as 1, but it is updated when you print, or when you select the entire list and press F9.
Now whenever you want to insert the number, type the name you defined in step 7, and then press the F3 key. This should be something short and meaningful, such as NumList or even NL. In the Name field enter a name by which you want this highlighted text known.The Create New Building Block dialog box. Word displays the Create New Building Block dialog box. Select an image, select Format > Alt Text. Select everything you created in steps 1 through 5. To open the Alt Text pane, do one of the following: Right-click an image, and then select Edit Alt Text.If you want a period, tab, or some other character after the number, enter it after the number generated by the SEQ field.Word replaces the field with the next number in the sequence you have specified.
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Press F9 to update the field information.Type " seq NumList" (without the quote marks).Make sure the insertion point stays between the braces. For instance, this would be in the caption for the table or figure. Position the insertion point where you want the sequential number to appear.
As an example of how you can do this, follow these steps: When you use the sequence field, and then combine it with the AutoText capabilities of Word, you have a powerful combination for creating numbered lists in your documents. If you want additional information on how it can be used, you should refer to the on-line help for the SEQ field. You should understand that the sequence field can be much more powerful than implied in this tip. The identifiers you use are entirely up to you. For instance, one numbered sequence could use an identifier of MajorNum1, and another use an identifier of MajorNum2. Thus, you could have several sequences in a single document. In this format, ident is replaced with a unique identifier for the sequence in question. For the purposes of this tip, the format of the sequence field is as follows: (A broken numbered list is one in which the flow of the list is interrupted by paragraphs of a different format.) This approach to creating numbered lists is particularly helpful and much less prone to the problems inherent in Word's built-in list numbering. You can even use the SEQ field to help create broken numbered lists. Word includes a special sequencing field that you can use to do all sorts of numbering.
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